As a writer, it is important not only to consider what you say, but how it is said by you. To communicate effectively, it is really not enough to have well organized ideas expressed in complete and sentences that are coherent paragraphs. One must also take into account the style, tone and clarity of his/her writing, and adapt these elements into the audience that is reading. Again, analyzing an individual’s audience and purpose is the key to writing effectiveness. To be able to pick the most effective language, the writer must consider the objective of this document, the context by which it really is being written, and that will be reading it.
Characteristics of Effective Language
Concrete language includes descriptions which create tangible images with details the reader can visualize. Abstract language is vague and obscure, and will not think of specific images that are visual. Look at the two sets of statements below. The statement at the top is abstract, nevertheless the statements become increasingly concrete and specific toward the underside.
He could be a bad roommate
He is lazy and discourteous
He could be untidy and unclean
He doesn’t tidy up his own messes
He leaves his dirty dishes regarding the kitchen counter
Your relationship with John is unacceptable
you don’t go along well with John
You and John have a lot of arguments you and John too insult each other much
You and John call one another derogatory names
Notice simply how much more effective the statements become as the language becomes more concrete and specific. The statements at the very top, which are far more abstract, may be interpreted in a lot of possible ways, and then leave many questions answered. The statements in the bottom, which are more concrete, are less ready to accept multiple interpretations.
A hallmark of effective writers is the ability to express the specified message in as few words as possible. Good writers, simply put, use language which will be straightforward and to-the-point. Consider the examples that are following.
(1) It is widely discussed by employees that many of those may be obligated to change jobs and take on new responsibilities when the merger takes place amongst the two companies.
(2) before carefully deciding about whether the person on trial is guilty or innocent in this instance, the members of the jury must certanly be certain to carefully think about, ponder and reflect on every one of the important and relevant testimony in the actual situation.
Notice how long-winded these sentences are, and just how easily they may be simplified and shortened. An essential part of revising and editing involves re-phrasing sentences to eradicate excessive wordiness. One method to reduce wordiness is always to eliminate words that are redundant phrases. Consider example one above. The phrases “to alter jobs” and “take on new responsibilities” are redundant, and might be combined into one phrase that is short be expressed more concisely.
Consider example two above. The phrase “. should be certain to carefully think of, ponder and reflect on. ” contains three straight ways of saying the thing that is same. This sentence could possibly be improved simply by using only 1 of this phrases that are key “. to reflect on. “
A second way to reduce wordiness is always to eliminate “filler” words which serve no purpose in the sentence. Consider example one above. Replace the phrase “. if the merger takes place amongst the two companies” with “. when the two companies merge.” Consider example two above. Notice the excessive wordiness in listed here phrase: “Before making a choice about if the person on trial is guilty or innocent in this case . ” This sentence could simply read: “Before determining the defendant’s guilt or innocence. “
Familiar language is that which the readers easily recognize and understand because they utilize it on a consistent basis. Probably the most important functions of language is to build “homophily” or a sense of commonality with a person’s readers. Language that is foreign and unfamiliar towards the reader has a tendency to emphasize the distinctions between writer and reader, and helps make the message hard to understand. By using language this is certainly familiar towards the reader, the message is likely to have significantly more impact.
Look at the following examples.
An assignment given to a class of business students by their philosophy professor:
“The presently assigned paper necessitates an eloquently articulated analysis for the Existentialist perspective when it comes to living that is contemporary. You should adumbrate the true points which represent the sine qua non of the analysis.”
A letter sent to twelfth grade students warning them for the risks of an unhealthy diet:
“Individuals who maintain a meal plan of high fat content are exposed to a heightened risk of developing atherosclerosis, which will be a buildup of body fat in the inner walls of this arteries. This disorder can reduce or cut off the flow of blood within the arteries serving the main organs for the body. This could lead to poor health.”
In both examples above, the language that is used is unfamiliar towards the readers. As a result, the message loses its impact.
Precise and Clear Language
The utilization of appropriate language is a tricky matter because this is of words is relative and situational. To put it differently, words can be interpreted in different ways by each person in different situations. Because of this reason, it is vital to choose language which can be as precise and clear as you possibly can. The greater amount of precise and clear an individual’s utilization of language becomes, the fewer how many possible interpretations for a note. Consider the words that are following. What numerical value would you assign every single of these? If something is pay to write my paper “probable what percentage associated with the time does it occur? P>
Would other people assign the same value to these words while you did? In most cases, the number of values varies greatly mainly because terms are relative: they could mean things that are different different people in various situations. How could one be much more precise in his/her utilization of these terms?
Look at the examples below. Realize that these terms may differ widely within the meaning to each person. The easiest way to utilize such relative terms, then, is to compare them to something concrete and “known” to your reader. An expensive car?” is best answered with a comparison: “Compared to that Honda, the Acura is expensive for example: “Is that Acura. In comparison to that Lexus, it really is inexpensive.”
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Think about the following examples. Note the confusion that is potential ambiguity in these phrases.
(1) Why the student body should continue in this state of apathy is not understandable.
(2) Our student body is dull and slack-minded.
(3) The practice and theory of politics are studied into the classroom but political habits on campus do not seem to reap the benefits of such labor.
(4) he is an interesting individual.
(5) it is hard to estimate the amount of people afflicted with AIDS.
All the following are actual headlines printed in newspapers. Notice their double meaning.
(1) Include your children when Baking Cookies
(2) Safety Experts Say School Buss Passengers must be Belted
(3) Bank Drive-in Window Blocked by Board
(4) Killer Sentenced to Die for Second amount of time in 10 years
(5) Eye Drops Off Shelf
In a nutshell, it is wise to think carefully regarding your choice of words and their potential interpretations. To communicate effectively, precise and language that is clear essential.